Chichester Board of Selectmen
SELECTMEN’S MEETING MINUTES
11/04/03
Present: Chairman Colbert, Selectman DeBold, Selectman Arey and Administrative Assistant Lisa Stevens
Chairman Colbert opened the meeting at 6:00 pm.
GENERAL BUSINESS/BOARD DISCUSSION:
The Board of Selectmen signed the tax warrant. Second issue tax bills were printed today.
The minutes of October 28, 2003 were approved as corrected.
Payroll and bills were signed. Mail and e-mail was reviewed.
The Board received a zoning complaint on Map 4, Lot 1-6, Cross Rd. Motion Selectman Arey and seconded by Selectman DeBold to give a deadline for compliance as of December 1, 2003 and have the letter hand delivered by the Police Chief. All were in favor. Lisa will process the paperwork. Chairman Colbert instructed Lisa to forward a copy to the complainant as well.
Repairs to the fire escape and replacement of two exterior doors still have not been done on the Community Building. The Board reviewed another request from the Historical Society to have this work done. The money has been budgeted and the Board has made several attempts to hire a contractor with no success. The Board directed Lisa to give the Historical Society the go ahead to pursue a contractor for the job and the office will put the request in the Suncook Valley Sun as well.
The Board agreed to let the Concord Community Action Program use the grange on a bi-monthly basis to provide an outreach program for Fuel/Electric Assistance.
Selectman DeBold agreed to contact the Town of Pembroke in response to their letter requesting consideration of sharing the cost for the replacement of the town boundary line marker.
The Board reviewed the proposal from Tasker’s Well Company for replacement/repairs to the well located at Carpenter Park. Selectman DeBold will follow up with Tasker’s and complete the paperwork for the insurance claim.
Congratulations to the Town Clerk for being awarded a grant in the amount of $6,128.00 from the New Hampshire State Library for the “Preservation & Security of Chichester Town Records.”
The voting of the employee policies was tabled until the review by the town attorney has been done.
The safety complaint on 224 Horse Corner Road is still being reviewed.
The Board asked Lisa to contact Mr. Rauter about getting a copy of his picture of “The Old Man in the Mountain” for the cover of this year’s town report. The cover will be printed in color.
Motion Chairman Colbert and seconded by Selectman Arey to not require pictures in the town report. All were in favor.
After several suggestions and much discussion the Board arrived at an agreement for the office assistant to take over the duties of payroll and accounts payable. This will require a schedule change for the employee. The Board preferred this option rather than looking for an additional part time position of five (5) hours per week. Motion Selectman Arey and seconded by Chairman Colbert, in order to better accommodate the workload and to improve the efficiency of the office, the office assistant will now handle the bookkeeping responsibilities provided she can accommodate the following schedule; Mon, Wed, Thu, 9am-1pm, Tuesdays, 9am-2pm, and Fridays 9am-5pm. All were in favor.
No decision has been made on the Fire Departments’ request regarding the purchase of a booster pump for the Cascade System in the Used Heavy Rescue Vehicle.
The Board inquired if any reports had been received regarding the safety inspections on the town buildings. Not to date, Lisa will put this as a reminder for the department at the next scheduled meeting with the department heads.
Being no further business, the meeting was adjourned at 9:35pm.
Respectfully submitted,
Lisa Stevens
Administrative Assistant
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Chairman David Colbert
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Richard DeBold
Approved As Written
_______________________ 11/11/03
Harold Arey
Page two of two, November 4, 2003
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